If you send the same kind of paperwork over and over—MSAs, SOWs, NDAs, onboarding forms—recreating fields wastes time and invites errors. SignNow’s Import Fields lets you lift the entire field layout from an existing document or saved template and apply it to a new PDF in seconds. You keep consistent assignments and rules, so teams move faster and customers get a clean, familiar signing experience.
Typical uses include:
Reissuing contracts on a refreshed PDF (new branding or clauses).
Quarterly or regional versions of the same form.
Converting a one-off document into a repeatable template.
📝 Import Fields functionality currently works on individual documents/templates, and doesn't work on document groups and group templates.
Open your document/template in editing mode, click the three-dot menu at the top right side of your screen, and select the option to Import Fields from Other Documents.
Select a document/template that you'd like to import the fields from and hit Next.
Hit the checkbox next to the roles whose fields you'd like to import and choose whether you want to report fields for a new recipient (Recipient 1 - (New Role) 1) or if you want to assign the new fields to the existing signing role on your current document.
If the number of pages between the original form and the one you are importing fields from mismatches, you will see a prompt asking you to reposition the fields once they've been imported.
