With SignNow’s document search, you can instantly find the files you need — whether you’re managing multiple signing workflows, following up on pending approvals, or locating a completed agreement. Searching helps you stay organized and saves time by filtering through large volumes of documents using keywords, filters, or ownership details. This is especially valuable when working with multiple signers or departments, ensuring you can access and act on the right documents at the right stage of the signing process.
To find specific documents in your SignNow account, click the dropdown next to the search bar at the top of the screen and select the search parameters you want to use. Then, type your query and press Enter to see the results.
You can refine your search using the following parameters:
Name – Search by the document’s title or file name.
Recipient email – Find documents sent to a particular signer or recipient.
Inviter email – Locate documents created or sent by a specific sender.
Text Fields – Search within the content of text fields, such as information entered by signers or form fillers (e.g., names, addresses, or other input).
ID – Search using the document’s unique SignNow ID for precise results.
Using these filters helps you quickly locate documents across your account, even in large or shared workspaces.
Likewise, you can use the other available parameters to narrow down your search:
Document Name – Select Document Name and enter the name or part of the name of the document you’re looking for.
Document Text – To find documents based on the information entered into fillable fields, select Document Text in the dropdown menu and type the phrase or value you want to locate (for example, a signer’s name, company name, or address entered in a text field).
Document ID / Document Group ID – If you know the document’s unique identifier, select Document ID or Document Group ID. You don’t need to enter the entire ID — just the first few characters will be enough for SignNow to display matching results.
These search options help you quickly pinpoint specific documents or groups of files without having to manually browse through folders.
Workspace Search
Workspace administrators can also search for documents belonging to any member within their workspace. To do this, go to the Workspace’s Documents tab and search by document name, recipient email, owner email, or document fields. You can choose to display matches that meet all selected criteria or any of them, depending on how specific you want your search to be.
